Board meetings: an integral part of the modern business routine. The Boards of Directors within today’s companies meet at a minimum of once or twice a year, with the possibility of meeting more often, depending on the tasks at hand. Executive boards might meet monthly if working on a major project. In addition, meetings might go beyond the conventional methods, conferences may get carried out via video calls or emails. In all cases, the responsibility of assembling these meetings lies upon the Board’s Secretary; a board member whose role is essential to business meetings’ effectiveness.
Taking Al Badie Group as a case study to shed more light on the mentioned position, we find that this multi-billion Emirati trade and investment leader entrusts this position to Dr. Yaseen Alkamas: the group’s COO, a Britain-educated engineer and a prominent business professional in the UAE whose direct responsibilities to the group’s BoD envelope the conference room and extend well beyond.
To ensure the timely and accurate preparation of meetings, Dr. Yaseen develops the board’s meeting agendas. During the meeting, he’s the manager of the minutes, this is summarizing meetings’ discussions, decisions and actions, benefitting from his thorough familiarity with the group’s operations being at the center of its operational department. It’s his responsibility to make sure that every decision, proposal, press release and correspondence is well-document and available whenever requested.
It’s also Dr. Yaseen Alkamas’ responsibility, as with any competent Board Secretary, to ensure all rules and bylaws of the organization are adhered to by the attendees. This requires maintaining a mental sharpness as mistakes related to numbers, dates, figures and regulations must not pass by the Board Secretary.
More in-depth forms of liaison are tasked to Dr. Yaseen, some take the form of administrative duties. He’s to extent advisory services to the president, the BoD, and the executive management on financial, budgeting, investment priorities and legal matters. He’s also to maintain continuous lines of communication and conduct correspondence on behalf of the board, the organization and many more.
Dr. Yaseen Al Kamas 